1DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDFABDeepDiveProcessReviewJune2003VendorPayments2DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDVendorPayments:PrimaryPrimaryProcessOwnerProcessOwnerProcessProcessOverviewOverviewSystemsSystemsOverviewOverviewRajeshGarodiaRajeshGarodiaSecondarySecondaryProcessOwnerProcessOwnerSusanHelmsSusanHelmsTheVendorPaymentprocessforallAXPbusinessesandmarketsisperformedbytheGlobalProcurement–PaymentOperationsteaminFC-EandFC-W.TheFC-Eteamprocessesthemajorityoftheinvoices;and,doessoforallmarkets(includingUS).TheFC-Wteamworksonasmallsubsetoftheinvoices(e.gurgentinvoices)pertainingtoUSandPuertoRicoonly;additionalactivitiesincludessometaxaccountingwork.ApprovedinvoicesarereceivedbytheFCeitheraspaper,scannedimagesinDocX,andelectronically(e.gbatchfile,CPCfile).Iftheinvoiceispaper,thenitisscannedbyFCusingDocX.Afterreceipt,allinvoicesarereviewedforcompleteness,approval,taxationandpolicycompliance.Ifalldetailsareavailable,thentheinvoicesarecapturedinthepaymentsystem-TAPS(certainJ/APAmarkets)orMillennium(restoftheworld).Thepaymentsystemschedulesthepaymentbasedonvendorterms,andthecheck/ACH/BACSisgeneratedinthemarket.ThedispatchofcheckismanagedbytheDisbursementteamunderGlobalPayments.VendorandbusinessmangerqueriesareprimarilyservicedbyFC-Eviae-mailwithafewexceptionsbeingservicedbyFC-W.PaymentProcessingSystems:Millennium,TAPSInvoice&Scanning:DocXProcessOverview3DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDVendorPayments:ApplicationNameApplicationNameVendorVendorNameNameSupportedBySupportedByVersion&Version&ReleaseReleaseNumberNumberPlatformPlatformInvoice&ScanningInvoice&ScanningDocXIn-houseAETV3.01WEBBasedApplicationPaymentProcessingPaymentProcessingMillennium(Paymentsystem)GEACAETV3.0MainframeTAPS(PaymentSystem)In-houseAETV3.0FoxPro2.6,VB5.0,SQLSer6.5,Seagatecrystalreport7.0OtherOtherAJENTS(TocreateJournals)In-houseAETNAClientServerApplicationWalker(G/L)In-houseAETNAMainframeICARUS(EMEAInterclearsystem)In-houseAETNAClientServerAxiom(AXPreportsrepository)In-houseAETNAMainframeAccountingLink(CPCProcessing)In-houseAETV3.0PCBasedMilliProd(Electronicfilesystem)In-houseNotsupportedNAPCBasedARIBABuyer(POSystem)AribaAriba??WebBasedSystemInventory4DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDVendorPayments:InvoicePaperACHChecks/WireTransfers9.0ProcessCustomerInquiryCustomerResponseInputProcessOutputPaymentInquiryPreAuditAreThereRejectsPass:NoBACSDownloadedCPCFile8.0UploadToSystemCPCSettlementGLEntry/UpdateNoAreThereRejectsYesYesNoBlackshapesindicatethattheprocessstepoccursinbothFCW&FCEPass:Yes7.0UploadToSystemInvoiceBatchFileRejectsGoToStep6.0Activates4.0-7.0occuratbothFCWandFCE;however,FCEhandlesmostofthevolume.FCWprimarilyprocessesspecialinvoices(e.gurgent)aswellasconductstaxaccounting.ProcessFlow1.0ReceiveApprovedInvoice3.0Batch&ScanInvoice4.0ProcessInvoiceForPayment2.0ReturnMailToBusinessPartner7.0CompleteAccounting&Reconciliation6.0ProcessOutwardQueriesandRejects5.0ReviewGreenshapesindicatesthatthatprocessstepoccursonlyinFCE;5DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDVendorPayments:$thousandsFC-EFC-WTotalFC-EFC-W*TotalRegularPayroll419$806$1,225$380$-$380$TemporaryPayroll-$-$-$-$-$-$Benefits260$238$498$236$-$236$TotalSalaries&Benefits680$1,044$1,723$615$-$615$DataProcessing22$26$48$50$-$50$Occupancy&Equipment151$14$165$105$-$105$Telephone&Communication38$15$54$32$-$32$T&E24$12$36$63$-$63$Oth...
