1DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDFABDeepDiveProcessReviewJune2003FixedAssets2DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDProcess/Process/PeoplePeopleDescriptionDescriptionFixedAssets:PrimaryPrimaryProcessOwnerProcessOwnerAndrewHelmAndrewHelmSecondarySecondaryProcessOwnerProcessOwnerGautamGautamBose/Bose/VishalChowdharyVishalChowdharyTheFixedAssetsmanagementprocessiscentralizedinFCEast.Fixedassetmanagementencompassestheprocessesofrecordingandbookingjournalentriesrelatedtotheacquisition,transferordisposaloffixedassets,additionally,accountingforprojectrelatedactivities(newbuildingfit-outetc.)iscompletedbythisgroup.Whenafixedassetispurchased,anAppropriationRequest(AR)fromtheCapexbudgetisgenerated.ThisARformsthebasisforaPurchaseOrder(PO)whichissenttothevendor.Oncetheassetisreceived,theinvoiceisprocessedintheTAPSorMillenniumsystems;thesearehybridAP-cum-FixedAssets(FA)systems.Aftertheinvoiceiscaptured(bytheAPteam)aSpendQueueisgenerated;theSpendQueuerepresentsthenumberofinvoicescapturedwhichneedtobecapitalized.TrackingoftheseinvoicesisperformedonthebasisoftheGLaccountcodeattachedtoeachinvoicelineitem.TherearelocalresourcesineachcountrywhoassignthecorrectGLaccountcode.Additionally,scannedimagesoftheseinvoicesareavailableintheDocumentExpress(DocX)system.Processingofassettransfers(crossunit/country)isperformedbytheInter-Company(IC)team.Onaweeklybasis(Friday)theMillenniumsysteminterfaceswiththeGLthroughaprocesscalledtheSweepwhereallinvoicescapturedbytheVendorsPayableGroupintheMillenniumsubsystemarebookeddirectlyintotheirrespectiveaccountsintheGL.Additionally,eachmonth,depreciationentriesareautomaticallygeneratedandpostedtotherespectiveGLaccounts.PriortothisdepreciationcalculationtheFAteamsets-upthesystemparameterstoautomaticallycalculatethedepreciationamount.TheFAteamisalsoresponsibleforresearchingaclearingopenitems/unreconcileditemsidentifiedbytheGlobalAccountsReconciliation(GAR)team.In2002therewereapprox.94,714transactions,theproportionofnewadditions:disposals:transferswas55:30:10.DetailsofthesetransactionsisreceivedbytheFAteamviae-mails.ProcessOverview3DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDFixedAssets:ApplicationNameApplicationNameVendorVendorNameNameSupportedBySupportedByVersion&Version&ReleaseNumberReleaseNumberPlatformPlatformMillennium(Payment/FixedAssetssystem)GEACAETV3.0MainframeTAPS(Payment/FixedAssetssystem)In-houseAETV3.0FoxPro2.6,VB5.0,SQLSer6.5,Seagatecrystalreport7.0DocumentExpress(Invoicescanningsystem)NAAETV3.01WEBBasedApplicationWalker(G/L)In-houseAETNAClientServerApplicationAxiom(Amexreportsrepository)In-houseAETNAMainframeMillenniumProd(Electronicfilesystem)In-houseNotSupportedNAPCBasedSystemInventory4DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDFixedAssets:ProcessConstructionInProgress(CIP)DetailsGenerateFixedAssetsItemARRequestsConfirmationofARNo.InputProcessOutputInvoicesfromDocumentExpressAddn.Sheets&EntrySupportsTransfer&DisposalFormsEnterAssetsTransfers&DisposalsDetailUpdatesTrialBalanceUpdatedFARegisterRec.ExhibitsTaxSchedulesCashFlowsCIPAnalysisPerformMonthEndActivitiesPerformReconciliationResearch&ClearanceGenerateFixedAssetsReportsWalkerGLExtractsARCloseOutFormProcessFlow5DRAFT–CONFIDENTIALNOTTOBEDISTRIBUTEDFixedAssets:$thousands2003Budget2002ActualsFCEastFCEastRegularPayroll37$37$TemporaryPayroll-$-$Benefits38$38$TotalSalaries&Benefits75$75$DataProcessing2$6$Oc...
