Thisdocumentwilldemonstratethechronologicalflowofcommunicationsthroughouttheproject.Thischartwillhelptosurfaceanycommunicationgapsamongstakeholders,andwillhelptheteamtointegrateadvancecommunicationsplanningintotheirongoingworkplans.ClientXXXProcessImprovementProjectProjectManagementandControlsOverviewofCommunicationRolloutMonthPrimaryVehicleDec.Jan.Feb.Mar.AprMayJuneJulyAug.1Letter2Letter3Meeting4Newsletter5Meeting6Memo7Meeting8Memo9Meeting10Telephone11Letter12Poster13BulletinBoard14Q&ASession15Newsletter16T-shirts17Memo18ContestCommunications:1.InitialcommunicationfromJohnDoetotheselectedprojectteammemberssolicitingparticipation.2.LettertoProjectLaunchAttendeesregardingmeetinglogistics,projecthistory,scope,roles/responsibilities,andpre-readmaterials3.ProjectLaunch-Kick-offmeetingforallprojectmembers4.NewslettertoClientXXXorganizationregardingprojectobjectiveandkeymessagesAnticipatekeymessagesthatwillneedtobecommunicated,linkingthemtotimeframes,appropriatevehicles,potentialstakeholders,andanyanticipatedbarriers.ClientXXXProcessImprovementProjectProjectManagementandControlsSampleOverviewofCommunicationRolloutMessageReceiver/StakeholderVehicleSenderRationaleTimeframeFeedbackMechanismTimeframe(Feedback)BestPracticesinformationforeachprocessareabeingaddressedProcessTeamLeader/membersBinder/PacketAARepresentativeSupportinginformationtohelpfacilitatetheprocessredesigneffort.InitialpacketdistributedatProjectLaunch.Additionalinformationdistributedandaccumulatedasdiscovered.FeedbacksessionatProjectLaunchInstantaneousOverallProjectWorkplanProjectmembersPresentationJohnDoe-OverallprojectmanagerProvideteammemberswithcomfortlevelthatthescopeoftheprojecthasbeendeterminedandtheworkflowhasbeenlaidout.PartoftheprojectlaunchinFebruaryFeedbacksessionatprojectLaunch.Alsoaformalfeedbackopportunitywillbeprovidedasanoptionatthattime.InstantaneousFormalfeedbackwillbereceivedandredistributedthefollowingweekinthenewsletterThissampleshowsthecommunicationvehiclesthatwillbeutilizedcontinuouslythroughouttheproject.ClientXXXProcessImprovementProjectProjectManagementandControlsProjectAdministration-RoutineCommunicationsSenderReceiverTimeline/FrequencyChannelMessageRationaleJohnDoe-ProcessTeamLeaderJaneDoe-OverallProjectManagerWeeklyMemoProjectAccomplishmentsandIssuesRegularstatusmemoswillassistinresolvingissuesandmanagingscopeoftheprocessimprovements.JaneDoe-OverallProjectManagerSteeringCommitteeMonthlyMeetingProgressionofprojectalongestablishedgoalsUpdatingthesteeringcommitteeontheperformanceoftheprojectagainstexpectationsallowsthemtoprovidethesupport,resources,etc.whennecessary.Ms.Smith-AAProjectManagerJaneDoe,otherWeeklyMemoProjectIssues,AccomplishedWorkThesecommunicationsserveastheprimarysourceofinformationforAAlevelofeffort(actual,forecasted)andcorrespondingfees.
